Mixing it UP!
This week’s tutorial is going to take a slightly different path than most of the others. Many of you may not know this about me but I’m NOT a kit-scrapper. I can do it if I must, but I like to pull goodies from several kits for most of my layouts. My credit lists are usually quite lengthy and the September Color Challenge layout I created as the basis for this tut is no exception. Colour challenges are actually the perfect vehicle for mixing up kits; this month’s was pretty straight-forward since it only required shades of blue. But what do you do when the designer has provided a swatch and you don’t have a kit with all the colours in it? You mix a bunch of kits together!
Caveat: This is my workflow and you might have a method that will work better for you.
I like to use templates, not gonna lie. They make scrapping so much easier. And I like to use folders. For me, they too make scrapping easier. For mixing kits, folders are a HUGE help. I have folders for each store I frequent, each of the kits I’ve added to my stash and I have folders for every layout I’ve created. It helps keep me organized. I’ve read posts from people who go through all of their kits and individually tag EVERYTHING. That’s a ton of work, and for the most part, it’s unnecessary. Designers usually label everything in a kit in some way, so why duplicate their efforts? Work Smart, Not Hard!
So let’s talk about folders. At the beginning of every month, I create a Challenges folder. And in this folder I add subfolders for all my favourite challenges. Into those folders, I copy my photo(s), template, papers and elements. After I’m happy with the layout, have ensured I have no bloopers and the layout is posted, I empty the folder of everything but the PSD of the layout and 2 JPEGs. That keeps the space taken up by the layout to a minimum but lets me find them later. The image below shows some of my folders in the list to the left. My first step is to select a template to use. In the tutorial on organizing your stash, I talked about labeling template previews in some fashion so it’s easier to find what you’re looking for later. My system, borrowed from someone else but modified to suit my workflow, is to label with whether the template is for a single or double spread, the number of photo spots and sometimes the shape/mask/blend the photo spots assume. The screenshot below shows a Windows File Explorer search for a single spread with 1 photo. (The icon for this utility is the file folder… super simple!) I had chosen a cute photo to build my layout around, so I opened my GingerScraps digikit folder then in the search box shown on the upper right, I typed in “single1“. After a few minutes, Windows had found all the template previews so labeled and showed them to me. (The actual search time will depend on the size of the folder you’re searching and the number of like objects to be found. It may only take seconds.) Now I could look at them and pick a template that would work for my layout.
Now, how did I find the actual template, you ask, since all that’s displayed are the preview thumbnails? I right-clicked on the preview and selected Open file location from the menu window. That takes me right to the folder that holds the template. Then I copied the template file into my challenge folder. For other searches this step won’t be necessary, because you can just copy the objects right from the search pane.
Next, I opened the template preview thumbnail in a photo viewer so I could see what supplies I needed to find next. I counted up the different papers the template employs and went on to my next search.
For this search, I put “paper blue” in the search box, as I’ve shown below. And Windows found all the papers labeled with those two words. Results will show both folders and individual images, which makes it easy to see just what you’re looking for.
I copied each of the blue papers I might want to use into my GingerScraps Challenges> September 2017>Colour SHADES OF BLUE folder so I could see them all in one place. That helped me determine if they’d work together or not. They look pretty good!
I worked my way through the different items used for the template one at a time to find things I wanted to include. There was a circular element I decided must be a flair, so I did a “flair” search.
Remembering that templates don’t necessarily have to be duplicated exactly, I chose to add some string to it. The search showed me a blue string right near the top that would work beautifully!
Once I had chosen all the things I thought I might use (substituting flowers for the stars) I could see everything in one place and knew they’d all work well together. I had pieces from FOURTEEN kits!
Once I was ready to build my layout, I opened Photoshop Elements and went to the Colour SHADES OF BLUE folder and opened all the items onto my workspace. From there it was zip, zip, zip!
And this is where I ended up. (Once I post my challenge layout, I add a hyphen to the beginning of the folder name so I know it’s done.)
Another way this method is useful is for speed scraps. You can have Windows searching for things while you work on the previous steps. That’s sort of where I came up with my system. I used to partake of monthly speed scraps at another site that is no longer around and I wanted to be sure I was finished my layout with time to spare in order to win the prize.
This screenshot shows how CathyK has labelled the items in her kit Aviator. This is for GingerScrapper Karen who had some questions about metadata.
Please feel free to adapt this however it will work for you!
hi Jan! As another non kit scrapper, this topic was of real interest to me. As you know ( cuz i think you asked me) I am one of those who re tags everything. So, I am rethinking my method thanks to your post.
thanks!
Well, if I can save you some time and frustration, I’m happy! No need to reinvent the wheel.
This is so awesome and helpful !!! Thank you so much for sharing 🙂
I’m like you … it’s so hard to just stick with one kit. Thanks for all the tips; it’ll save me so much time!!
JAN! Cannot believe how much alike we are! Actually makes me feel better to know that someone else really thinks like I do. Thanks! You’ve still given me a couple new tips, though, so I’m back to my new zips to open and make certain that my fave ellies have the right “word-extension” on them. I have a question though, if you have time to answer. Do you ever grab a kit that has paper and/or ellies that don’t have “good”names? Meaning, don’t have the designer_kit_type name. Do you go to the time and energy to rename all of those? Or do you just name the ones that you really, REALLY like and believe that you’re realistically going to use? Thanks.
Hi Jan, Once again you have given great food for thought! Originally I was creating my own “catalog” with the thumbnails. Designer, color, category, etc. I would have the same thumbnail in several of my catalog folders. Reading your organization tut caused me to rethink that and I have since stopped the catalog and label the thumbs but keep in their kit. Much less work. I usually scrap by kit because it’s easier to audition items from one place. May have to change that too! I do have a couple questions for you though. You say you have a folder for each STORE you shop at.
1. What if the designer sells at several of the stores? do you keep that kit with just that store?
2. When a designer leaves that store do you take their kits out and put them somewhere else?
I love hearing how others do things as sometimes it creates an easier way for me too. Thanks for all the tips!
I am SUCH a kit scrapper that it’s nice to learn how non-kit scrappers do things! I like the idea of having a folder for a layout and putting in the potential items you might use – even though I’m on a MAC, that tip is still useful! Thanks!
The folder thing is also useful if you might want to create a companion page. You don’t have to try and remember all the supplies you used, or find them again. They’re all right there.
Great questions, Ellen!
1. GingerScraps is my “home”, where I’m happiest, so if the designer also sells at GS, their kits go into my GS folder. I don’t keep the same kits in several folders, I’m too stingy with my hard drive space for that. Otherwise they go into my “other” stores’ folders. The number of those has decreased dramatically over the years. Oh, before I forget, I also have folders set up for my CT work so all the kits I’ve used from a designer as a CT member and all the layouts I’ve created for that designer are together in one place.
2. When a designer leaves GS, I do remove those kits from my GS folder and create a separate folder for them in the miscellaneous category. With the other stores it’s not so important because I generally don’t partake of challenges at those other stores the way I do here. I break a lot of rules, but some are just NOT breakable. 😉
Another great question! No, I’m lazy. I use the “Open file location” command to find the folder the no-name paper/flower/whatever came from and leave it open on my desktop until after I’ve posted my layout and credits. Those folders I
DO name with designer’s name and kit name spelled out and I do that when I unzip the kit, before I can forget. For Buffet kits, I label them with the first 3 letters of the month, the last two digits of the year, designer, kit name so I can find them easily later too. (For example, Sep 17 Buf Aprilisa Shining Stars.) I already know THOSE kits will work together!
I love this idea, but when I tried it, my results were not consistent. When I checked the meta-data, there aren’t descriptors in most of the file names. So do I have to go back and add them?
You shouldn’t need to look at the metadata. When you unzip your kits, the contents should look something like this: The item’s label is in the file name.
Karen, I’m editing the original post to include a screenshot of how 95% of the kits I’ve got in my stash are labelled by the designer.